Stuff for supervisors

Graduation manuals

You need to use the manual of the academic year when the student started their thesis. The old graduation system (Ps) has been discontinued, so every student who has not graduated yet follows the 2025-2026 guide. The 2026-2027 guide is not available yet: until it is published, it also applies to students starting their thesis in Quarter 1 of 2026-2027.

What if I can’t be there at one assessment?

Read p.21 of the Graduation guide 2025-2026 (or equivalent for other years).

What you have to do for each assessment

Preparation

  • Make sure your students submit their case before the registration deadline, which should be at the end of week 2.
  • Approve the supervisory team of your students before the end of week 4.
  • Schedule the Kick-off date in SuperSaaS at least 2 weeks before the start of the Kick-off period.

Kick-off

  • Both supervisors must read the proposal, attend the Kick-off meeting and ask questions.
  • Both supervisors jointly decide if it’s a go (continue to Midterm) or no-go (retake).
  • The 1st supervisor must put in the system the final result of the Kick-off.
    • If it’s a go (continue to Midterm), both supervisors, student, co-reader (if known) and delegate should decide on Green light and Finalisation dates from the slots available in SuperSaaS and enter them in the system.
    • If it’s a no-go (retake), the same but for a new Kick-off date in the next period.

Midterm

  • Between the Kick-off and the Green light, there should one meeting with both supervisors to discuss the progress of the student.
  • Feedback must be given with tips to improve.
  • After the student has uploaded a document in MyCase (eg updated proposal, thesis as it stands or the slides used for a Midterm presentation), the 1st supervisor must mark the Midterm as done in the system by selecting Continue to Green Light phase. If this is not done, BK admin won’t schedule the Green light. If you feel the work is not sufficient for the Midterm yet, you can select the Continue in Midterm option, but this also means that the Green light meeting might not be scheduled.
  • If not done already, together with the student choose a co-reader. The co-reader must be defined before the Finalisation, and is preferably chosen already at the registration phase.

Green light

  • The 1st supervisor has to assess if the work is original, and thus you need to go to the Brightspace Plagiarism Scan and check the report. If the link doesn’t work, search for Plagiarism scan MSc thesis - BK in Brightspace.
  • A delegate of the Board of Examiners is appointed before the Green light and chairs the Green light and Finalisation sessions. If both supervisors are from the same department, the delegate must be from a different one.
  • Both supervisors must read the final thesis, attend the Green light meeting and ask questions.
    • If it’s a go (continue to Finalisation), the student must do the Finalisation at least 4 weeks later. The final mark will be decided at the Finalisation by the two supervisors and the co-reader with the rubric: the supervisors assess the research, process and communication criteria, while the co-reader assesses the research and communication criteria only.
    • If it’s a no-go (retake), both supervisors, student and delegate should decide on new Green light and Finalisation dates from the slots available in SuperSaaS and enter them in the system.

Finalisation

  • The two supervisors and the co-reader must attend the Finalisation meeting and ask questions. The delegate of the Board of Examiners chairs the session.
  • The two supervisors and the co-reader decide the final mark of the student: the supervisors assess the research, process and communication criteria, while the co-reader assesses the research and communication criteria only.
  • The 1st supervisor makes a speech in front of family and friends. Smile a lot while doing this.
  • The 1st supervisor must put the final grade in the system.